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The discounting process starts with the discount key definition using the following data:

• Interval and Cycle
• Conditions for the discount to be granted
• Calculation Rules to determine the discount amount
• Discount calculation base: percentage or amount based

The discount key controls determination, calculation and creation of discount-based items.

The billing process determines, if and which billable items qualify for a discount.

The discount-based items are aggregated in discount billing documents.

The invoicing process calculates the discount amount and creates one invoice for all usage billing documents and discount billing documents.

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Billing Plan Definition

• Source for non usage-based Billable Items (BIT):
  • BIT for One-Time Activation Charge.
  • BIT for Recurring Subscription Charge with Reference to Billing Cycle (Monthly, Quarterly, Yearly).
  • BIT for Down Payment Request for Advance Payment.
• Billing Plan Request triggers Billable Item Creation.

The BIT from a BIP can be billed together with usage-based BIT from other sources.

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The BIT data structures should provide the following information for billing and invoicing.

• Master Data such as Business Partner, Contract Account and Provider Contract.
• Organizational Data such as Company Code, Segment and Controlling Object.
• Accounting Data such as Main Transaction, Sub Transaction and Account Determination.
• Consumption and Rating Data such as Quantity, Price, Amount, Tax and Currency.
• Business Data such as BIT Class, BIT Category and Billing Process.
• Source Data such as Source System, Source Transaction and Date of Origin.
• Payment Data such as Payment Card Number or Bank Account and Payment Amount.
• Administration Data such as Status, Posting Relevant and Print Relevant.

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Billable Item Usage-Based

• Parcel Shipment (Cent per Size and Weight).
• Print Service (Cent per Coloured Pages).
• Voice Calls (Cent per Minute).

Billable Item Recurring Charge-Based

• Monthly Subscription Fee for Cloud Service.
• Quarterly Subscription Fee for Car Fleet Maintenance.

Billable Item One-Time Charge-Based

• One-Time Account Activation Charge.
• One-Time Installation Charge.

The BIT can result by usage-based transactions, which occur when a customer uses a service and the usage generates a transaction which is charged to a customer or provider.

The BIT can result by recurring charge-based transactions, which occur when a customer subscribes to a service and pays a fixed amount at agreed intervals (monthly, quarterly).

The BIT can result by one-time charge-based transactions, which occur when a customer purchases a product or service and a single charge needs to be invoiced.

The BIT resulting by charge-based transactions are distinct from the BIT resulting by usage-based transactions in that there is no measurement of usage required.

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Consumption Item Definition

• Event Transaction Record.
• Upload from Technical Source System.
• Generated when Customer Consumes Service.
• Contains Source Information about the Service.
• Must be Rated to Generate Billable Items (BIT).

The CIT is an event transaction record which is generated in- and uploaded from technical source systems such as mediation engines.

The CIT is generated when customer consume services and therefore it contains source information about these services.

The CIT must be rated as a result of which a Billable Item (BIT) is created.

Billable Item (BIT)

• Rated Event Transaction Record.
• Upload from Rating Source System.
• Stored and Processed in Convergent Invoicing (CI).
• Contains Business Partner, Amount and Source Transaction.
• Must be Billed to Generate Invoices for Customer and Partner.

The BIT is a rated event transaction record which is generated in- and uploaded from rating source systems such as SAP Subscription Billing.

The BIT is managed in the SAP S/4HANA Cloud for Contract Accounting and Invoicing.

The BIT is the basis for billing and invoice creation for customer and partner and therefore it contains at least information about business partner, amount and source transaction.

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The SAP S/4HANA Cloud for Contract Accounting and Invoicing supports a fully integrated Consume-to-Cash process:

• The units 03 to 06 of this course cover the part Invoicing in the Cloud.
• Unit 03 gives an overview of invoicing in the cloud.
• Unit 02 covers the master data.
• Unit 04 covers the billable item management.
• Unit 05 covers the billing and invoicing execution.
• Unit 06 covers the revenue management.

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Definition of Provider Contract

• Consumption Item Creation
• Legally Binding Agreements
• Header Data
  • Business Partner
  • Validity Period
  • Authorization Group
  • Company Code for Authorization Check
• Item Data
  • Contract Account
  • Product ID
  • Standard Account Assignments for Billable Items (Company Code, Profit Center, Segment)
  • Additional Account Assignments (WBS element)

The provider contract supports the process of Consumption Item (CIT) creation in Convergent Invoicing (CI).

The provider contract comprises all legally binding agreements regarding the provision and billing of services that are entered by a customer and a company for a specified period of time.

The provider contract relates to exactly one business partner.

The header of the provider contract stores the following data:

• business partner
• validity period
• authorization group
• company code for authorization checks

The items of the provider contract store the following data:

• contract account
• product ID
• standard account assignments (company code, profit center, segment)
• additional account assignments

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The contract account manages financial data and postings for long-term relationships with a business partner.

The contract account must be assigned to a business partner in the role MKK Contract Partner, before a document can be posted.

The contract account has important control data for contract accounting and invoicing processes.

The contract account category defines the external or internal number range and controls, whether it is a normal account, a collective bill account or a one-time account.

The payment term determines the due date and the cash discount deadline.

The account determination ID is used for determining general ledger accounts together with other account determination criteria such as company code, division, main transaction and sub transaction.

The clearing category controls payment allocation and the clearing of receivables.

The tolerance group defines limits for payment differences in the incoming payment.

The interest key determines the conditions for interest calculation.

The dunning procedure determines the dunning levels and dunning activities.

The invoicing category controls together with invoicing process the invoicing functions.

The billing cycle synchronizes monthly fees with usage according to billing periods. It can be used in scheduling as well to specify the billing date and the invoicing date.

The individual discount key controls the calculation of individual discounts in the invoice.

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The business partner represents a person or an organization or a group for which you have to process receivables and payments.

The business partner must exist in the role MKK Contract Partner to be usable in contract accounting and invoicing.

The business partner category is a fixed value from SAP to classify a person (B2C) or an organization (B2B).

The business partner category must be selected when a business partner is created and cannot be changed afterwards.

The business partner category determines the available fields for data entry such as the legal form of an organization or the academic title of a person.

The business partner can have different addresses for different types such as delivery or correspondence address.

The business partner role corresponds to a business context in which a business partner can appear. The relevant roles for contract accounting and invoicing are shown in the next figure.

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The business partner represents a natural or legal person with whom business relationships can be conducted.

The business partner contains general data (name, addresses, bank details) and role-specific data depending on the business context. The role MKK Contract Partner is required for contract accounting and invoicing but contains no control data.

The business partner could have several contract accounts for different relationships.

The contract account represents the object to which both the invoicing documents and the contract accounting documents are posted.

The contract account contains – in the contrary to the business partner – important control data for contract accounting and invoicing processes.

The contract account can have several provider contracts.

The provider contract comprises all legally binding agreements of the business partner.

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