Sensitivity labels are a key feature of Microsoft Purview Information Protection, helping organizations to classify and protect their data. You can customize these labels to suit different levels of data sensitivity, such as Personal, Public, or Confidential. Sensitivity labels can apply protection settings like:
- Encryption: This setting protects the data from unauthorized access, even if it’s shared outside the organization or stored on a device that’s lost or stolen.
- Content markings: This setting adds visual indicators to the data, such as watermarks, headers, and footers, to show the level of sensitivity and ownership.
- Access restrictions: This setting limits who can access, edit, print, or forward the data, based on the user’s identity and role.
They’re also useful beyond Microsoft services, working with third-party applications and devices. Sensitivity labels play an important role in data security within Microsoft 365, especially when used with Microsoft 365 Copilot. This combination ensures that business and compliance policies are consistently followed.
Copilot’s role with sensitivity labels
The way Copilot works with sensitivity labels is key to improving data protection in Microsoft 365. Copilot can:
- Recognize and use the labels during user interactions, helping to keep labeled data secure and compliant.
- Respect the encryption specified by the labels, checking if users have the right permissions before accessing labeled data.
- Identify and applying the appropriate labels to the content that it generates, based on the data source and the user’s preference.
For instance, if an HR manager uses Copilot in Microsoft 365 Chat to create a report from documents with different sensitivity levels, Copilot identifies these labels and make sure the report meets the required privacy standards. This integration ensures that Copilot’s AI-driven features enhance productivity without risking data security.
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